Organize:Pro Cloud Tasks Reviews

The new update deleted all of the tasks I had written down... I lost everything... I guess lesson learned to not rely on using electronic programs for scheduling all my important tasks

Best in Class!
Strengths
• Freemium offer is fully functional (especially important for non-profits). This allows for rapid scaling out to those who have limited project tasks, while paid options allow core team members to go beyond the 250 tasks, 6 Project freemium limit. (I suspect that many freemium users try will find app so helpful they will buy into paid options and share this tool with other orgs that need it).
• Urgent, Important, Priority, Reminders/Review, Task Description/Note, Context filtering, Duration, comments, Attachments, Timeline, Subcribers/People RACI, subprojects, and Progress in combination allow the best in class combination of task features available with a freemium option.
• Kanban, Mind Map, hierarchy, List, Next Action, Urgent and Important, By Duration, Project Dashboard, Urgent, Important, Prioritized, Repeating, and Everything views provide a best in class easy access perspectives on work. You can drill down into Flagged, Upcoming, Running, Overdue and so many other custom options.
• Purchase: no subscription hook! I don’t mind paying for additional feature sets as needed, but having to pay a subscription to keep things going is really a one sided business relationship. Kudos Taskfabric!

Weaknesses
• Need option to select which iOS calendars show. Project managers manage multiple calendars and you don’t need all to show (e.g. birthday calendar for 5k contacts distracts from important appointments in Next Actions view)
• No spell check!
• Extensive feature set needs more documentation. They have basic FAQs, but more is needed for first time users. A day in the life view with a narrative on best practices would also be a great supplement.

Opportunities
• Automation - Apple will hopefully bring back some variant on Apple Script or Automation which you can integrate with. Until then, IFTTT and Workflow have lots of options that could be launched by task. It would also be nice to select articles or text and to create a task from them. While you can do that via email, the Action menu available in all apps in is the cleaner option.
• Links in addition to attachments. Especially now that there is a iOS Drive file system that goes to cloud services, it would be good to pick the file and have a link, instead of a copy that may be outdated shortly.

I've tried several Apps to reduce the clutter on my desk, take my iPad (instead of pen and paper) to my meetings (laptops are a no-go there) and record my tasks. Basically Organize does the same as most others: write down your tasks, give them a date and a priority, review them and check them off when you're done.
What I like about Organize is that it's interface is straightforward, everything is where it is expected to be and I can sort the tasks in folders and sub-folders. It simply works for my office needs. Not the best design though (no leather organizer as many others use), but you can choose a notebook design if you want it to look a little more "classic".

Update: I'm using it for several months with Cloud Sync for iPhone and Mac. Organize has been constantly enhanced with new features (love the color markers and - finally - the organizer layout). Thanks to the developers - Great App!

I had been teetering back and forth for a month deciding whether I wanted to purchase either Omnifocus or Things for iPad. The one thing that was holding me up was the idea of spending 20 bucks on something I cannot try out. So in my search for a new task management app, I came across this.

What I really love about Organize is that is has a companion for Windows unlike the two major apps. I don't have a Mac so I would have been solely relying on tapping my fingers constantly to add all the info from my massively detailed syllabi. The sync could use some work, but I work my way around it.

What I have some real concerns about is the project dashboard. It is helpful, but for some reason I have a task that is not due until November that will not leave my dashboard. It has no review next date so it is really perplexing as to why this one item will not leave my overdue section. Otherwise at this time I have no major issues that I can think of off the top of my head.

Overall, I would say that Organize is good. I could be better, like let you create a project or a list and have the ability to utilize graphing paper or blank sheets to freehand write to brainstorm and collect your thoughts.

I bought this because it was the closest thing to the GTD (Getting Things Done) system. I received the Leather Binder GTD system as a gift a few years ago and it was very helpful. Organize I has the ability to truly capture all of your thoughts but it only allows you to create lists, which can have sublists (nice), with a checkbox for each topic.

You cannot just have a section for notes, plans, or the ability to freehand create and save. Moreover, I am a bit disappointed with the size of the attachments. So, I tried to work around the fact that you cannot freehand (i.e. brainstorming bubbles, etc) by using a different app to draw and then taking a picture of my screen with the iPad and then uploading that picture to this app as an attachment...but it only allows you to view your attachments as a small pop-up...not full screen.

I am not trying to be negative, just hoping that someone who designs this will read my review and add some of these components to Organize ...then it would be a 5.

This is a very useful tool for keeping your tasks organised. I especially like the project dashboard for getting the "helicopter view" of what needs done.

With that said, there are features that ought to be there that aren't. Attaching commonly used file types (.pdf, .doc) to your tasks and projects would make Organize vastly more useful. if you receive a .pdf or Word document related to one of your projects, just tap the arrow to "open in" this app, and the document could be in the inbox for placement in the appropriate project. The sync function should be automatic on exiting Organize as well. The option to automatically sync with an exchange account for tasks and reminders would make this the only app needed to stay organized away from your desk.

I was lucky enough to find Organize early in my testing. I had fun adding tasks and creating projects. The views are excellent, and help you visualize project tasks quickly. I quickly bought the software to support the developer and use the PRO features. I only wish I could export the views as they look on screen, I really hope this gets added later on. Also, some interoperability wouldn't be too bad, specially with Microsoft Project (though I'm almost sure this won't happen since the developer currently only allows sync to its Windows/Mac clients -- though, didn't quite liked the setup as much as I liked this iOS app. Again, great app definitely worth very penny.

I need a product that will allow nested projects/subprojects/tasks/subtasks. This one does it, with all the essential add ons (due dates, assignments, notes, priority, start dates, context, etc) as well as the all important "review support."

I'm still trying to learn how to make best use of this app's preference for review dates over due dates.

It needs some interface improvement to cut down the number of taps needed to update an item, but it already way ahead of OmniFocus on organization and effective use of the screen. I think it is a keeper, especially as I will be able to have my project manager do updates on the desktop while I am working via the iPad on the road.

Organize allows me to follow GTD better than anything I have found (and I am a bit of an app junkie). Multiple contexts allow me follow projects and such by multiple people as well as by other contexts. Immensely helpful for tracking delegated work and hand offs.. I can also keep track of things that are waiting (and who is RACI)-which can clutter some apps. I love the fact that it allows a hierarchical folder structure for projects. This is not Remember the Milk. I do not use it at home. I use it for work where, as a Business Analyst, the juggling is incessant and intense. Thank you for the great tool!

I really appreciate the different perspectives on tasks and "contexts" - which, in my case, are my work colleagues and the members of my team. So far, Organize has been surprisingly powerful for its simplicity: it allows you to enter as much info as you need for a specific task, but doesn't require too much. I also really appreciate the elegance of the "basic" theme. I expect this to become my principal means for organizing work tasks.

In the future, I would like to see some enhancements, like dependencies (by task) and reporting (by context). But for now, I'm grateful for a tool that meets me where I am and offers the promise of more features as I need them.

As a small business person, responsible for getting everything done, Organize is a great help. I have the Pro version and in addition to the iPad, I have the Windows version on a desktop and a laptop. Everything stays beautifully synched, and I can be on top of everything I need to do, no matter where I am. Putting all the parts together is a little pricey, but well worth it.

The interface is much more intuitive than the run of the mill task managers and project management programs. I like programs that can think like I do.

Having tried a dozen task apps, this one is the best of breed. Good organization and ability to cut the tasks different ways - and communicate them to others. Reminders and calendar integration are really nice. The dashboard view and 'next review' help prioritize my day.

Suggested improvements would be more of an automatic sync between devices (currently push) and a reduction in the number of clicks within a task. When setting up a task, there are a number of tabs to navigate through - perhaps the widget could be made bigger to reduce this need to page through.

This is a fantastic app! And you can't beat the price! I have seen somewhat similar apps which you have to pay. I love the flexibility and highly recommend it!

I do have suggestions for the next version... :). One can attach voice and photos to the various tasks and it would be nice to also attach a web link.

Also, i have not figured out how to move a project, whose tasks have already been complete it, to the completed category. I dont necessarily want to delete it, just move down the completed pile.

Organize fits the way my mind processes and works great for the GTD system! I've looked for awhile and actually used others but this blows them away!! Couple little bugs with exiting while I'm inputting and some cloud sync issues with my iPad to iPhone, but other than that, a truly well thought out and great system! Enjoy it soo much, I find myself actually motivated to get organized:). Got the pro upgrade with no hesitation... I'm overlooking the couple lil bugs cuz I love the product!

Working in a Windows business environment, until Omni Group decides to support Windows, this app:Pro is the closest thing I've found to date. Running the Windows, iPad and iPhone versions has been a successful experience for the last 2 months. The "Project Dashboard" has been a nice addition as it allows you a quick overview of what "I want to see" to help with reminders of future projects for a quick review. It doesn't link into your current location like Omnifocus, but for my needs, I've been very happy.

I really appreciate Organize. I was losing track of tasks before I came upon it. "To-do" lists weren't cutting it for me. This has been wonderful, especially the dashboard and "review next steps." It's also very helpful to be able to associate things not only with projects but also with "contexts." There are many tasks which are just sort of "out there" without a start/end date, and contexts gather those tasks in and help me manage them wonderfully.

I also really appreciate the support Thomas gives. I like Organize so much I bought the desktop program. Getting an iOS to talk to a PC can be interesting, but Thomas not only solved my issue, he answered my plea for help within the hour. I was astonished...a real person responded, and with a solution, not an automated promise to get back to me within the decade!

Many thanks for a great app!
R Telfer

Organize is not for lower level workers. It is (probably) much more than is needed to keep up with your personal life. It is very thorough project manager complete with delegation, notes and deadlines (Responsibility and Accountability). In it's future I suspect it will rival OMNI.

For a front-line manager, or mid-level management types, it is very nice. Good calendars, easily viewed 'dash board' at the top. I downloaded it because it was free, and I'm always looking for a good app. I am very impressed. I wish the developers well with this product. I think they have a good start here. For me, a worker bee, it is much more than I need.

I've recently started using the gtd method of task management and looked at several gtd apps. I started using doit, which is a very good app, but this app takes things to the next level with multi-tiered projects and multi-tiered task lists. It's very intuitive and one of the few apps that syncs with apple products and windows--a necessity for me. I've only used it for a few days but I love it and can't wait to learn how to utilize the full potential of the program. It is worth every penny!

I love Organize. I am a working mom to two small children with many tasks to complete over the weekends Organize helps keep me on track and reminds me of what needs to be completed on any given week.

However every time you add a new task Organize closes. I don't remember this happening before, may be a bug in the new version Very annoying, it has not deterred me from using Organize but it did cause me to look around for something comparable. Please fix this bug.

Don't waste your time installing this one. Confusing and cluttered interface, poor task / project visibility, cramped note space, non-existent sync options (Bonjour browser? Seriously?!), inability to drag and this app existing tasks, no collapsable folders, filtering options are not intuitive and leave much to be desired, ability to mail a list of your tasks is virtually useless (no import, no App integration with Mail), no logical calendar forecast of upcoming tasks, no documentation... Need I go on? Want a great GTD app, go with OmniFocus or Things. Want a headache and a frustrating and unbaked App lacking proper usability testing and any sense of design, then Organize is for you.